Sourcing

A sourcing or tender process is used to select the best product or service for a
certain category of expenditure. Unfortunately, lots of these processes are not
run well, resulting in loss of large saving opportunities, delivery of poor
quality products, or less favourable terms.

The sourcing competence includes: The role of the procurement
professional when challenging specifications. How to assess the needs of
stakeholders. How to conduct a market analysis. How to run the RFP and RFI
processes. How to select and award the best supplier(s). How to manage projects.
How to use tools like E-Sourcing.

Sourcing eLearning Courses

Following are the eLearning courses for Sourcing –

Introduction to the Procurement Process

Short introduction on the procurement process, with an emphasis on RFP
process (specifications, running the RFP, negotiations and contracting).

How to develop Specifications

Understand role of a buyer and internal customer at the specification
stage. Communicate with internal customer and assess internal customer
needs. Market exploration. Why is it important to challenge specs? How
to challenge specs with internal customers – 5W methodology. Functional
and technical specs. Knock-out versus nice to have criteria. What are
winning criteria?

How to write an RFQ and RFI

What is an RFI/RFQ and why is it important and when should you use it?
What are the different sections of an RFQ? Template RFQ and RFI. What is
the ideal number of suppliers to invite for the RFQ or RFI? When to
involve the internal customer and suppliers in the process?
Communication with suppliers: how and when.

Basic Negotiation Tactics

How to analyse supplier offers and determine negotiation target? Which
suppliers to shortlist for negotiation? What goes wrong with most
negotiations? Why do you need at least 2 credible suppliers to negotiate
with? How to prepare for the negotiation? How/where/when to negotiate?
The top 10 questions buyers receive from suppliers possible buyer
answers. How to select the winner? What is the role of the internal
customer? How to give feedback to all suppliers after negotiation?
Negotiation tips.

Basic Contract Negotiation

Written or oral contracts? Role of buyer in the process? Impact of
important clauses (evergreen contracts, indexes, penalty and exit
clauses). Template of a contract.

Ethics in the Procurement Process

Why should a buyer apply the highest standards of integrity? What
information can the buyer (not) give to 1 or to more suppliers? What
about gifts? What about gifts during tender period? How does company
policy relate to buyer ethics?

How to collaborate with Procurement

Training for budget holder (non-procurement) on how to collaborate with
procurement. What is an RFP process – why is it important – what are the
different steps?

The Role of Procurement Professionals

The role procurement professionals play in their organization. The added
value of procurement professionals. The value chain.  

The Procurement Processes

Overview of the sourcing processes. The sourcing steps. Link between
sourcing and the operational procurement processes.

Needs Assessment

Watch a demo

Tactical make-or-buy analysis. Needs assessment. Development of
Specifications.

Market Analysis

Watch a demo

How to assess market. Search for potential suppliers. Using an RFI.

Portfolio Analysis

Watch a demo

Learn to strategically position purchased goods & services. Kraljic
matrix.

Supplier Relationship Analysis

Watch a demo

Position suppliers inside the supplier preferences table. Defining and
manage supplier relationships.

Risk Management

Watch a demo

Risk assessment & Risk management. Contingency planning.

Supplier Selection

Watch a demo

Running the RFP process to award the business to the best quality,
service and total cost supplier.

Contracting

Watch a demo

Awarding the business. Main principles for contracting.

eSourcing Part 1

What is eSourcing? The benefits of eSourcing. The four types of
functionality in eSourcing tools. How to build and manage eRFIs. How to
Build an eRFP. eRFP lot strategy.

eSourcing Part 2

eSourcing within a sound process. Manage eRFPs. Validate offers. Prepare
an eAuction & types of eAuctions. How to build an eAuction. eAuction
lot strategy. Managing eAuctions. Evaluate eAuction results and
awarding. Supplier benefits of eSourcing. eContracts. When to use which
eSourcing functionalities.

 

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